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EXHIBITOR FAQ

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EXHIBITOR FAQ

EXHIBITORS HELP GUIDE

Please see below a range of topics which cover all the information you as an exhibitor require in preparing for the show. 
Should you require support for something that is not covered below please see the contact us now section to find the team who is best suited to help you

New for 2024 - Exhibitor Support Forum 

Located on the FESPA Swapcard web event and show app.

The exhibitor support feed allows you to ask the FESPA team questions live and find answers to issue you might be facing.

If you have any questions regarding navigating Swapcard or the portal please add them to this support feed.  

WrapFest Party

Gather your colleagues and be part of the WrapFest 2024 after-show celebration! Taking place on Thursday, October 3, 2024, the party will be held at The Blackpit Brewery, a mere 7-minute ride away from Silverstone Race Circuit.

Join us for a couple of drinks as we toast to success, connect with fellow exhibitors, VIPS and wrappers, and relax from 5:30 PM to 8:00 PM.

Entry to the Wrap Party is complimentary with your exhibitor badge, and guests will also receive a complimentary drinks voucher upon arrival.

Bring your Wrapped Ride and let's make this the largest gathering of "Wrapped" vehicles!! 

EXHIBITOR PORTAL

The exhibitor portal is where you register staff, find your unique registration promo code for visitors and add content that is add to the FESPA Swapcard event app. 


How to access the exhibitor portal: https://eu.avolio.swapcard.com/wrapfest2024/exhibitorreg/Start

Login Email: This is set as your company’s swapcard contact you supplied when you signed your contract. If you have not received an email stating you as the Swapcard contact, please email alice.baty@fespa.com

For 2024 you can access the FESPA Swapcard event via the exhibitor portal.

Password: Click the login button below, you will be redirected to the Swapcard landing page, enter your email and create a password. This password will also be the password you will need to use for the portal.

VISITOR REGISTRATION INFORMATION

Important Notice: Please only register your staff via the Exhibitor Management Registration Page, for visitor registrations share your code and link.

https://avolio.swapcard.com/fespa2024/registrations/Start

VISITOR - EXHIBIITOR DISCOUNT SUPER EARLY BIRD
(until 15th June)
EARLY BIRD
(until 4th September)
STANDARD
(until 2nd October)
ONSITE
PRICE  £10.00 £17.00 £22.00 £45.00

You can locate your unique promo code and registration like via the Edit/update button next to Exhibitor Registration Management Portal or on the main review page. 

Important information: Make sure you send you inform your customers to use your promo code. The code will work on any registration link. 

  • EXH - This code allows you to invite your clients to attend FESPA.
  • VIP - Invite your clients to access the show for FREE and attend the exclusive VIP Lounge. 

Your unique free registration link to invite your customers to visit FESPA is hyperlinked in the portal, by clicking on the code you will be redirected to a visitor registration form.

Make sure you instruct your invitee to copy the promo code and enter it in the box on the welcome page.

EXHIBITOR BADGES

Information regarding exhibitor badges, You can register for staff badges via the exhibitor portal - click here

Staff badges will be available to collect onsite from Wednesday 3rd October 

Adding team members to your booth

Once you as the main contact have created your exhibitor profile you can add staff members to the profile by clicking on the Edit/update button next to the Exhibitor Registration Management Portal. 

New Registration. 

  • STF - This code allows you to register your team who will be working on your booth at the show.

  • PER - This code allows you to give your personnel full access to your main company booth on Swapcard, assign lead scanning licenses and allow them access to your scanned leads.

For bulk uploads please download the import templates using the Import Registrations button.

Access Disclaimer: Users registered with the "Full Access" registration code have the capability to view all leads and modify booth information.

For support email alice.baty@fespa.com

EXHIBITOR CENTRE

Exhibitor Centre

If you have completed your company profile in the portal all information will be pushed to the event app. 

This portal allows you to increase your event visibility, control the content attendees will receive about you, and maximize your return on investment.

You are able to:

  • Manage and update your company profile visible by attendees

  • Gather all new contacts of your team's members and export them in a single Excel file

  • Promote your products or services to potential leads (optional)

  • Reply to meeting request made to your company, and manage meetings of your members (optional)

  • Keep track of your team's leads and success at the event

You can edit your company profile, add content, add links, images, products and documents. 

Add and edit your team members. You can also edit your visibility within the app and manage the data that is shared. 

Access and export your leads board. Disclaimer: Only personnel with license with permission can access this data

View and edit meetings for the booth and for personal. 

SWAPCARD EVENT & APP

Access to the FESPA web page: 

Access to the FESPA APP: https://page.swapcard.com/app/fespa/

The FESPA Swapcard event app is for both visitors and exhibitors to explore what is happening at FESPA Amsterdam. Features include: Interactive floorplan, conference agendas, speaker information, exhibitor information, your event, QR code and attendee connections. 

The APP hosts a library of product information added by exhibitors.

Exhibitor Guide to the Swapcard App

HOW TO EDIT YOUR PERSONAL PROFILE 

Swapcard Profile

edit profile

 

LEAD SCANNING LICENSES

Each exhibitor booth is entitled to 1 free licence per booth – this can be accessed via the FESPA app on any smart device. You can assign the licence to a member of your team you have registered as personal in the portal.

Any smart device can be used as a scanner

You can purchase extra licences in the exhibitor centre on the FESPA Swapcard web app or mobile app here: 
Lead scanning licences cost £150
5 x £750 > 10% Discount 
10 x £1500 > 15% Discount 
Add 20 licenses to qualify for unlimited = £3000

For more information and support please contact alice.baty@fespa.com

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